Electronic Document Management Systems otherwise known as (EDMS) drive business results by assisting organizations with their documents on a daily basis
Are there advantages of cloud-based electronic document management systems, or are enterprise systems – which are housed on a company’s server rather than the cloud – a better option for some? Here, I’ll take a look at these options and help to dispel the myths of both types of implementation to help make the options clearer and ultimately provide insights so that business owners can make the best decision for their firms. Enterprise systems Enterprise document management systems – systems for which you buy paperless office software to add to your own system and infrastructure – are ideal for small and mid-sized firms that have in-house IT support and back-up servers to provide an extra level of security
Too little information can cause issues when auditors come calling. Records management systems enable organizations to centrally, securely and electronically manage their records
In this age of email and file sharing, you would think most document security issues would be caused by breaches in an electronic document management system
While there is a lot of freely available information online related to electronic document naming conventions, most (if not all) of these best practices and guidelines come from educational institutions, governments, records and information management organizations, and other non-profit/public sector institutions. Sadly missing are industry-specific document naming guidelines from established companies in the private/corporate sector, such as legal or accounting firms
In a three-part post we will take a look at the vital role of metrics in monitoring the performance of your RM program and demonstrating the ROI of your electronic records management system. It has always been a challenge for records and information management (RIM) professionals to demonstrate the value of their work to an organization. Anyone who has been working in the field for long will be familiar with the refrain, "senior management does not understand why records management is important!" In recent years, the challenge of demonstrating the value of RM has been compounded by the emergence of electronic document and records management systems (EDRMS)
As a non-technical resource in the information management world, it’s a difficult journey to meet the expectations of the business without upsetting the ability of the techies to deliver with the tools at their disposal. Be it a Document Management System or a Records Management System or a Collaboration System or the conventional BPM or Social BPM or Adaptive Case Management or Dynamic Case Management, they are all a change to the business user from their interactions and experiences with their current systems and processes
Back up your work (online) Going paperless is an easy way for a company to ensure the safety of documents and important paperwork
Not long ago, hard-copy records (paper, microfilm, fiche) were considered the "official records" (subject to all related requirements). Electronic documents and other data were considered to be duplicates and/or data/documents that supported official records
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Here we find records management programs to be fairly mature, many of them established more than a decade ago